PTA Officer and Committee Chairperson Positions and Descriptions

PTA Officer Descriptions

President

Volunteer time per week: 2-3 hours

Duties:

• Schedule and facilitate PTA meetings.
• Incorporate and follow "Robert's Rules of Order" during the PTA meetings.
• Compile meeting agenda and forward to Secretary.
• Write "From the PTA President" article for monthly PTA newsletter.
• Write promotional material for PTA activities.
• Discuss PTA activities and benefits during Back to School Night.
• Meet with the principal to plan PTA activities.
• Work with the treasurer to define financial and check writing procedures.
• Work with PTA officers to develop policies and procedures for PTA events and programs.
• Provide an update during PTA meetings.

Vice President

Volunteer time per week: 1-3 hours

Duties:

• Work with PTA President on PTA programs, events and matters.
• Ensure that the meeting agendas and minutes reflect the needs, goals, and accomplishments of the PTA programs.
• Assume the role of President in the absence or resignation of President.
• Oversee PTA fundraising activities.
• Provide an update during PTA meetings.

Treasurer

Volunteer hours per week:

Duties:

• Prepare annual budget with assistance from the PTA members, officers and chairpersons.
• Prepare monthly Treasurer's Report for distribution during PTA meetings.
• Conduct, with PTA Officers and staff, annual audits of PTA finances.
• Work with hired accountant or tax professional to prepare the annual IRS tax reporting.
• Keep canceled checks, paid bills, receipts, and bank statements for annual audit.
• Make disbursements as authorized by the president, executive board, or association in accordance with the budget adopted by the association.

Secretary

Volunteer hours per week:

Duties:

• Work with the President to compile and distribute monthly PTA agendas.
• Take meeting minutes at each PTA meeting and distributes them to members.
• Post PTA monthly meeting announcements in the school.
• Provide and record monthly sign-in sheets. Distributes record to the President and the Membership Chairperson.
• Provides an update during PTA meetings.
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PTA Chairperson Descriptions

Many of these committees may be managed by two volunteers acting as co-chairpersons.

Membership and Volunteers

Volunteer time per week:

Duties:

• Promote PTA membership and programs through letters, articles, flyers and the PTA Membership Drive.
• Collect membership data and shares it with PTA officers and chairpersons.
• Develop membership and volunteer forms to coordinate PTA activities.
• Provide a list of volunteers to each PTA Chairperson.
• Provide and distributes the PTA volunteer survey and registration form in weekly blue folders.
• Distribute PTA membership cards to members.
• File a membership report with the Colorado PTA.
• Provide an update during PTA meetings.

Fall Carnival

This family and community event, typically held in September or October, is open to all members of the Steele community. It is a day of fun, food and friends outdoors on the school grounds.

Volunteer hours per week:

Duties:

• Work with the principal and PTA staff to determine the date.
• Coordinate and promote the event though flyers, Bits and Pieces, Thursday folders, articles and word of mouth.
• Organize volunteers to staff and coordinate the carnival games and activities.
• Determine activities and booths for the carnival, such as bouncy castle, shoe kick, and cakewalk.
• Provide refreshments, including barbeque, drinks, and snacks.
• Provide an update during PTA meetings.

Bookies Night

The Bookies is a local educational supply and bookstore that hosts a Steele fundraiser called "Bookies Night" in November. They donate a percentage of sales to Steele Elementary to be used for Library needs.

Volunteer hours per week:

Duties:

• Work with the principal and The Bookies to determine the date of the event.
• Work with the Hospitality chairperson to coordinate food, drinks, and desserts.
• Organize promotions and write articles for newsletter and flyers for Thursday folders.
• Provide an update during PTA meetings.

Popsicle Social

This event occurs on the Friday before school officially starts. It is an opportunity for new and existing families and students to meet their classmates and teachers. Often, the teachers set up a location to have all their classroom students get together and meet each other.

Volunteer hours per week:

Duties:

• Work with the principal to determine the time, location and date for the event.
• Organize flyers and articles.
• Organize hospitality staff, and location for refreshment distribution.
• Select a Steele teacher to coordinate individual classroom gathering places, nametags, grade level and room numbers.
• Provide an update during PTA meetings.

Classroom Parent Organization

Classroom parents help with classroom party planning, maintain a contact list, and help schedule parents to help with reading, math and one-on-one tutoring. The classroom parent may also help with scheduling field trips, assisting with book orders and classroom decorations.

Volunteer hours per week:

Duties:

• Work with the teachers to identify parents who can assist each teacher.
• Work with each teacher to determine who, and if, the teacher wants a classroom parent.
• Contact parents and select someone to fill the position (it may be a shared position).
• Keep the classroom parents informed regarding PTA activities and programs, usually by email.
• Provide an update during PTA meetings.

Reflections Art Contest

Reflections is a National PTA-sponsored art recognition program for schoolchildren.

Volunteer hours per week:

Duties:

• Gather material from PTA brochures and distribute flyers, newsletter articles, Thursday Folder information, and posters.
• Work with Steele teachers to promote student involvement.
• Collect entries and submit them to the PTA regional office in Lakewood.
• Display entries throughout the school.
• Publicize the names of Steele award winners.
• Provide an update during PTA meetings.

Sally Foster Giftwrap Fundraiser

Sally Foster is a fundraising event that allows families and friends to purchase holiday gifts, books, games and wrapping items by paper sales or internet sales.

Volunteer hours per week:

Duties:

• Decorate the school to publicize the fundraiser.
• Distribute packets, catalogs and forms, to each student.
• Submit reminders in the Thursday folders.
• Collect packets and tally forms.
• Assist the Sally Foster company to distribute items sold to students.
• Log individual and classroom sales.
• Provide an update during PTA meetings.

RIF - Reading is Fundamental

RIF is a national program that encourages children to read. The PTA purchases hundreds of books and every child is allowed to choose one book to take home and keep.

Volunteer hours per week:

Duties:

• Work with the principal and RIF to schedule a day, time and location for the event.
• Select and order books through RIF.
• Display the books and maintain records of book selections.
• Work with the teachers to organize a time when each class, one class at a time, where each student can choose a book.
• Provide an update during PTA meetings.

Silent Auction

The silent auction is an annual event that raises funds to provide a second educator in each classroom.

Volunteer hours per week:

Duties:

Subcommittee chairperson positions are listed below.

• Logistics: Investigate locations to host the event.
• Procurement: Determine how to display items during the auction. Contact families, friends, businesses, restaurants, service oriented shops, flower shops, gift stores, etc. to solicit a tax-deductible item for the auction.
• Refreshment: Investigate food service organizations that can provide appetizers, drinks and staffing for the evening.
• Check in/out: Coordinate the auction participants and track what they buy.
• Reception/Greeting: Organize persons to meet and greet everyone who comes to the event, distribute goodie bags as they leave and briefly explain where everything is.
• Entertainment: Research possible entertainment venues for the event based on the budgeting.
• Data Entry: Input data on items donated, price, sale price, who bought the items and navigate how buyers will obtain the items they purchased.
• Decorations: Work with volunteers to determine a theme and decorations.
• Media Promotions: Promote the auction to the community by means of flyers, posters, newspaper articles, word-of-mouth, and Steele staff support promoting the event.

School Directory

Each year the PTA compiles and provides a directory of students and their addresses and phone numbers to the Steele community.

Volunteer hours per week:

Duties:

• Develop a form for families to complete.
• Distribute the form to Steele families in the Thursday folders.
• Collect the information and compile the directory.
• Select a printer and deliver the directories to Steele families in the Thursday folder.
• Provide an update during PTA meetings.

Greening of Steele

Twice a year, the Greening of Steele chairperson organizes a cleanup of school grounds by students.

Volunteer hours per week:

Duties:

• Work with the principal to identify two days per year when each classroom will go outside and clean a certain area of the school.
• Divide the school grounds into 12-14 areas and assign each classroom a time and location to clean.
• Contact families and organize tools for cleaning: trashcans, rakes, shovels, brooms, wheel barrows for people to use.
• Organize parents to help supervise the children during the cleaning.
• Organize refreshments: water, treats, and popsicles for the students.
• Provide an update during PTA meetings.

PTA Newsletter Editor & Website Administrator

The PTA newsletter provides updates, reminders, and articles about all PTA activities, events, and fundraisers. Published monthly during the school year, the newsletter also includes updates from the school principal, PTA President and CSC President. The PTA website contains calendars, meeting minutes and agendas, copies of the newsletter and other information pertaining to PTA activities and events.

Volunteer hours per week: 2 - 3

Duties:

• Schedule the monthly publication of the newsletter.
• Solicit, write and edit articles.
• Lay out the newsletter and obtain a final review and approval from the principal.
• Work with printer to publish the newsletter.
• Distribute the newsletter in Thursday folders.
• Update the website regularly with meeting minutes, newsletters, agendas, important dates, and information from other PTA committees.
• Record the number of visits to the website.
• Provide an update during PTA meetings.

Legislative Liaison

Volunteer hours per week

Duties:

• Attend PTA day at the State Capitol in the spring.
• Meet legislators and learn about new education trends in Denver, Colorado and the country.
• Update the PTA on important education and fiscal programs that may affect of children and school.

Box Tops for Education

Families clip-and-save General Mills box tops from their discarded groceries and turn them into the Steele office where the PTA sends them off the GM for a donation the Steele.

Volunteer hours per week:

Duties:

• Collect box tops in the office.

• Submit the box tops to General Mills.

• Provide an update during PTA meetings.

Campbell's Soup Labels

Families clip and save Campbell's soup labels from their discarded groceries and turn them into the PTA. Steele receives educational supplies and equipment in return for the labels.

Volunteer hours per week:

Duties:

• Collect labels in the office.

• Submit the labels to Campbell's.

• Provide an update during PTA meetings.

Pizza Night

Pizza nights are fundraising opportunities for the school where 15-20% of pizza purchases from anyone who mentions "Steele" are given back to Steele for classroom supplies.

Volunteer hours per week:

Duties:

• Contact local pizza parlors and arrange a monthly pizza night for Steele friend and families.

• Provide an update during PTA meetings.

Steele Teacher Faculty Representatives

Steele Elementary's faculty is represented by two persons who attend the PTA meetings.

Volunteer hours per week:

Duties:

• Act as liaison between the PTA and the teaching staff.

• Obtain feedback when requested.

• Provide an update during PTA meetings.

Hospitality

The Hospitality committee provides refreshments at PTA and school events.

Volunteer hours per week:

Duties:

• Purchase refreshments and organize the location for the event.
• Set up and clean up the refreshment display.
• Work with committee chairpersons to provide refreshments at events.
• Solicit goods from parents and vendors.
• Obtain and manage volunteers to staff the refreshments display.

• Provide an update during PTA meetings.

Student Teacher/Intern/Para-Professional

Volunteer hours per week:

Duties:

• Work with the principal to identify local and regional colleges/universities that have student who need to educational teaching experience to complete their college requirement.
• Work with colleges and universities to promote Steele Elementary and actively recruit qualified college student to apply for "Internship/Student Teaching" at Steele.
• Develop working relationships with applicants and provide additional information about Steele, DPS, Denver and the community.
• Relay all pertinent information to the principal and make reports during the PTA meetings.

• Provide an update during PTA meetings.

Audit Review Committee

Four to six people meet annually to review PTA expenses and receipts.

Volunteer hours per week:

Duties:

• Meet once a year to review PTA expenses and receipts.

• Provide an update during PTA meetings.

Cultural Enrichment & Assemblies (Co-Chairpersons)

This committee schedules from 5 presentations per school year. Past events include: a Native American speaker, Irish step dancers, a marimba musical band, science demonstrations, and Earth Day educational activities. The events are usually split into two assemblies held in the school auditorium: one for the primary grades K-2 and one for the secondary grades 3-5

Volunteer hours per week:

Duties:

• Collaborate with the principal, teachers, and parents of the school to determine enrichment topics.

• Locate and schedule speakers and performers.

• Arrange payment.

• Coordinate parent volunteers, if necessary.

• Publicize the events, if necessary.

• Coordinate the annual family educational program called Stories under the Stars, which consists of planetarium shows, story-telling and other activities.

• Provide an update during PTA meetings.

Pre-Packaged School Supplies

A service for families to easily order and purchase required supplies for their classrooms, and also a fundraiser.

Volunteer hours per week:

Duties:

• Work with teachers to determine each classroom supply list.
• Promote the service to families.
• Deliver and gather order forms
• Submit forms to the supply company.
• Organize volunteers to delver supplies to each classroom.
• Maintain order forms, receipts, payments.

• Provide an update during PTA meetings.

Community Service Projects

Organize community service projects for the students.

Volunteer hours per week:

Duties:

• Investigate community needs such as cleaning up Washington Park, visiting retirement homes, working with fire and police departments, etc.
• Identify ways children can learn about community needs.
• Schedule service projects.
• Promote the service projects.

• Provide an update during PTA meetings.

Grant Writing

Obtain grants to support Steele Elementary programs.

Volunteer hours per week:

Duties:

• Research grant opportunities for federal and corporate programs that provide money for education and cultural purposes.
• Write grants for art, science, music, and technology programs.

• Provide an update during PTA meetings.

Teacher Appreciation Week

National Teacher Appreciation week is in May.

Volunteer hours per week:

Duties:

• Plan events to honor our teachers during national Teacher Appreciation week.
• Purchase gifts, flowers, and other items to distribute to teachers.
• Organize parent volunteers to provide a pot-luck lunch for the teachers.

• Provide an update during PTA meetings.

Faculty and Staff Appreciation Lunch

Organize a holiday lunch for all Steele staff members, that is typically held around the holidays in November or December.

Volunteer hours per week:

Duties:

• Organize parent volunteers to provide a pot-luck lunch for the teachers.

• Provide an update during PTA meetings.

After School Programs

Coordinate the before and after school activities such as dance, art, drama, music, language, chess, and sport camp.

Volunteer hours per week:

Duties:

• Research program providers
• Work with the principal to schedule times and locations.
• Organize flyers to promote the activities.
• Keep detailed records of contacts, contracts, bills, receipts, and student participation.

• Provide an update during PTA meetings.